Documents from May Meeting

Updated May 16 to include presentation on the Quality Enhancement Plan from Gardner Campbell.

Senators, attached are presentations and supplemental documents from the May 6 meeting.

Resolution and farewell reception for Provost Warren

We enjoyed a brief sendoff with Provost Bev Warren after our meeting this month. The Senate passed this resolution in support of the Provost:

Be it resolved this 1st day of April 2014 that the Faculty Senate of Virginia Commonwealth University recognizes Provost Beverly Warren for her cooperative spirit in working with the Faculty Senate and her positive leadership in the University.   We thank her for  her willingness to work openly with University bodies on several long standing Senate initiatives that have come to fruition with her willing assistance and administrative leadership.  Be it further resolved that the Senate wishes Dr. Warren every success in her forthcoming endeavor as a university president.

Some photos from the event are below. We wish the Provost all the best in her new position as President of Kent State University in Ohio!

Can’t see the slideshow? View the photo album

Exam schedule and logistics changes May 2-4 for Cycling Championships

More information to be posted soon. Please communicate this information to faculty in your school. Draft preview of mass email to be sent: 4/3/2014 PM (overnight):

To the VCU community,

On May 2- 4, Richmond will host the 2014 USA Cycling Collegiate Road National Championships, bringing approximately 800 athletes representing more than 100 colleges and universities to the city. The race courses of this three-day event run through VCU and the VCU Medical Center and will have significant impact on our campuses each day between the hours of 9 a.m. and 5 p.m.

A team of university and medical center personnel has been working with city officials to plan and to make provisions to address the disruptions to normal operations that will be created by the race. Below is a listing of plans and provisions.

Class schedules and exams

Monroe Park Campus exams scheduled for 8-10:50 a.m. on Friday, May 2, will be held in the same room at 8-10:50 a.m. on Wednesday, April 30. Likewise, Monroe Park Campus exams scheduled for 1-3:50 p.m. on Friday, May 2, will be held in the same room at 1-3:50 p.m. on Wednesday, April 30. With these changes, there will be no exams centrally scheduled on the Monroe Park Campus on May 2.

Health sciences students with classes scheduled on the MCV Campus will follow a different set of instructions and are urged to check with their dean’s and program or curriculum offices for updates on class, lab and exam schedule changes and any modifications to clinical requirements on May 2.

Work-day modifications

Friday, May 2, will be an official work day of 8 a.m. to 4:30 p.m. Faculty and staff must consult with supervisors to determine the best way to accommodate their unit’s needs. Employees may take annual leave, or with the approval of their supervisor and an approved scope of work, they may telecommute for the day.

Transportation and parking

Broad Street, Franklin Street and other major campus thoroughfares will be closed to traffic. VCU Police are working closely with city officials to identify traffic routes to campus. Once identified, these routes and directions will be posted to Navigate VCU,, a traffic and logistics website to give you up-to-date information about closures and route changes.

All parking facilities will remain open and operational. VCU parking officials recommend arriving to campus by 8 a.m. and leaving after 4:30 p.m. to avoid detours and road closures. If you plan on arriving after 8 a.m. or leaving before 4:30 p.m., you will need to follow detours listed at

RamRide will continue operations on May 2, 3 and 4; however, all routes will be significantly modified during race times. Visit the RamRide website for more information and the real-time bus tracker.

Dining Services and bookstores

Dining Services and VCU Bookstores will operate their normal schedules.

Continued communication

Your safety and security at VCU remains a top priority for the university. As we approach May 2, we will continue to send updates and alerts through various channels of communication, such as VCU Alert, TelegRAM and mass email, to the VCU community.

William Decatur
Vice President Finance and Administration
Dr. Michael Rao
Mr. William Cole
Ms. Marti Heil
Ms. Pamela Lepley
Dr. Francis Macrina
Dr. Wanda Mitchell
Dr. Sheldon Retchin
Mr. Mark Rubin
Dr. Beverly Warren

Presentation to Faculty Senate 4/1/2014

VCU Walk-A-Thon for student scholarships April 10

VCU’s Staff Senate is sponsoring the 2014 Marquita Aguilar Walk-A-Thon on April 10, 2014, on the VCU Monroe Park Campus. Registration is open now. All administration, faculty, staff, students, alumni, retired faculty and community sponsors are invited to participate.

From the Walk-A-Thon website:

Each Spring, the VCU Staff Senate sponsors an annual Walk-A-thon to raise funds for the Virginia’s Caring University Scholarship, an undergraduate award for juniors and seniors in financial need with a grade point average of 2.7 or better. Since beginning the program in 2005, the scholarship has helped approximately 88 undergraduate students continue their education and graduate from VCU by raising more than $77,000 cumulatively from the VCU and VCU Health System communities.

Summary of SACS recommendations from Provost Warren

As a follow-up to the Faculty Senate meeting yesterday, below is a summary of the SACSCOC recommendations from Provost Bev Warren.

The SACSCOC Reaffirmation Committee has provided a draft of its final report following the February 11-13 on-site visit. The SACSCOC liaison was pleased to confirm that VCU will be recommended for reaffirmation of its regional accreditation. The SACSCOC team was very complimentary of the commitment and dedication of the VCU faculty, staff and administration, particularly with regard to our commitment to student success.  The submitted draft report included four recommendations that must be addressed in a follow up response.  None of the recommendations were in the areas of core or federal requirements. The university has five months to submit its response to the identified recommendations, and a final SACSCOC report will be submitted to the institution by December 2014 at which time VCU will receive a formal decision on reaffirmation.

The four recommendations included the following:

1.      Standard 3.2.13  Institutional Entities

  • The committee recommends that the institution demonstrate that the fund raising activities of each of its separately organized entities are defined in a formal written manner which assures that those activities further the mission of the institution.

2.     Standard  Institutional Effectiveness, Administrative support services

  • The institution should provide documentation that it assesses the extent it achieves expected outcomes for administrative support services and that it uses the resulting data to make continued improvements.

3.     Standard 3.3.2  Quality Enhancement Plan

  • The institution must demonstrate that it has the institutional capability for the initiation, implementation and completion of the QEP in its current version.

4.     Standard 3.3.2  Quality Enhancement Plan

  • The institution must demonstrate that it has identified goals and outcomes, and a clear path to assess the extent to which the goals and outcomes are achieved.